PolicyPen is where your company's policies and procedures live — author or import them, route them through configurable approvals, and publish a single source of truth. Then let the AI assistant answer employees' questions in plain language, cited straight from your published documents. Every change is versioned and logged for audit.
Employee Handbook 2025
Last updated 12 May 2025 · Version 3.2
Ask AI — “What is our remote-work expense limit?”
Remote employees may expense up to $50 per month for home-office internet. [1] Remote Work Policy · v3.2
147
Recipients
134
Acknowledged
13
Pending
Sarah Johnson
Operations
Marcus Lee
Engineering
Priya Patel
HR
From drafting and import through approval, publication, and annual review, PolicyPen handles the full lifecycle of every policy and procedure in your organization — with AI that puts the answers at every employee's fingertips.
Let employees ask questions in plain language and get answers cited from your published policies. Bring your own Microsoft Foundry (Claude) connection — AI usage is billed to your Azure account. +$1/user/month, switched on yourself in minutes.
Write policies and procedures in a clean rich-text editor with headings, tables, and inline images. Every save is versioned automatically.
Already have documents? Upload existing Word or PDF policies and procedures and PolicyPen converts them — text, headings, tables, and images — into editable drafts.
Build approval workflows per group with steps that run in sequence and quorums within each step. Nothing goes live until the required reviewers sign off.
When a reviewer is away, approvals automatically reroute to a named delegate or are skipped — so a single absence never stalls a review.
Require sign-off only on the documents that matter. Track who has acknowledged with deadlines, automatic reminders, and a who/when/IP record for evidence.
Every revision is kept. Revise a published document safely — the live version stays in force until the new one is approved — and roll back to any prior version.
Group policies and procedures into a nested table of contents that drills from category down to the exact document, with full-text search across the library.
Let employees sign in with their existing Microsoft work accounts. Each client connects their own Azure AD tenant, with SSO enforceable org-wide.
Every sign-in, edit, approval, and acknowledgment is recorded in an immutable log — viewable in-portal and exportable to your SIEM via pull API or push (JSON/CEF).
PolicyPen's infrastructure is designed to meet enterprise security standards from day one — so your auditors don't have to ask twice.
Uptime SLA
Backed by Azure Container Apps auto-scaling
SAS token expiry
No public file URLs — all access is short-lived and time-limited
Encryption at rest
All data stores encrypted with platform-managed keys
Pay only for active users. No hidden fees, no annual lock-ins.
For small teams getting started
For growing organizations
For large or regulated businesses
Add-ons. Enterprise customers can switch on the AI Policy Assistant for $1/user / month — self-service, no sales call. Bring your own Microsoft Foundry (Claude) connection; AI usage is billed to your Azure account.
Join modern workplaces that trust PolicyPen to keep their teams aligned, their documents current, and their compliance auditors happy — with AI answers a question away.
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